WV DAVE Training Information

WV DAVE Training Information

The following information is provided for the WV DAVE/EDRS.

To ease the transition of death registration to an electronic system, DAVE was phased in beginning on January 1, 2022, with full transition on March 1, 2022. During this 60-day grace period, the HSC supported both the new electronic death registration system as well as the paper process that was previously in place. Paper death certificates received at HSC will be returned to the sender after March 1, 2022 as described in this memo.

Please note: Providers should continue to report all deaths associated with COVID-19 to their local health department. https://dhhr.wv.gov/COVID-19/Pages/Reporting-a-Death-Associated-with-COVID-19.aspx

The HSC encourages all funeral home directors/users, medical certifiers/users, and medical examiners to begin utilizing DAVE on January 1.

If you have not completed the New User Enrollment in DAVE, please do so on the WV DAVE site. This is the site where you will also log in and enter information.

There are two additional changes to be aware of at the request of the Office of the Chief Medical Examiner (OCME):

  1. All death registration involving an OCME case should begin with the OCME. They will be working all of their cases from start to finish in DAVE in conjunction with the funeral homes.

  2. The workflow for the current cremation authorization request is detailed in this memo from the OCME.

The HSC hopes the transition period will alleviate some of the pressure felt by the medical community during this busy season and would like to thank the funeral homes, medical certifiers, and medical examiners who have participated in the design and testing of the DAVE system

Vital Data reported to the WV Health Statistics Center office of Vital Records (WVHSC) through the WVDAVE System is not a HIPAA covered Electronic Data Interchange (EDI) transaction; it is public health data. The U.S. Department of Health & Human Services excepts public health and governmental functions from the application of HIPAA. For further information, please visit: https://www.hhs.gov/hipaa/for-professionals/privacy/guidance/disclosures-public-health-activities/index.html