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The West Virginia Rural Health Association is excited to host the 31st Annual West Virginia Rural Health Conference from November 15-17, 2023. This year’s event will be hosted at Oglebay Resort in Wheeling, WV. We are excited to offer a hybrid format with the conference plenary sessions being broadcast live. This conference is the largest gathering of people who are interested in improving rural health in WV with the overall goal of helping our rural communities adapt, grow, and succeed.
This year we will have four educational tracks including:
On the following page, you will find an outline of the opportunities for your organization to sponsor this event. If you have any questions about sponsorship, please feel free to reach out to [email protected] or via phone at (304) 435-7491.
*Sponsors who purchase only Conference Program Ads do not receive any complimentary conference registrations or vendor table set-up.
Conference exhibitors may pick up exhibitor packages at the Conference Registration Desk. Exhibitor set-up starts on Tuesday, November 14 at noon. Exhibits and registration open to conference attendees at 8:00 am on Wednesday, November 16 and will be open during all conference hours. Exhibit break down must be completed no later than 4:00 pm on Friday, November 17. If your organization requires materials to be shipped to the venue, please contact Rich Sutphin ([email protected]) for arrangements.
The billing contact representative listed on the registration form will receive an electronic confirmation when your registration has been processed. For Digital Conference Program Ad copy, please provide finished, ready to publish graphics in 300 dpi or higher in one of the following formats: .jpg, .tiff, or .png. The ad dimensions are outlined below. Ads must be received no later than October 13, 2023, at 4:00 pm.
All logos for print must be a high-resolution in a .jpg, .tiff, or .png format. Logos must be received by October 13, 2023, at 4:00 pm.
If your sponsorship includes complimentary registrations, the billing contact representative will receive a spreadsheet to complete upon confirmation of sponsorship. The registration spreadsheet must be returned by October 20, 2023.
Logos and ads must be emailed to [email protected] by the October 13th deadline. While we will try to accommodate late submissions, there is no guarantee that logos or ads received after October 13th will be published.
Sponsor and exhibitor applications must be completed and submitted along with payment for processing prior to the conference. Payments may be made via check or credit/debit card. See registration form for more details.
Cancellation of exhibitor space or sponsorship must be received by WVRHA no later than October 13, 2023 to receive a full refund minus a $50.00 processing fee. Refunds will not be made for cancellations received after October 13, 2023.
If paying by check, please mail payment by October 13, 2023, to:
WVRHA PO Box 908, Barboursville, WV 25504
