Conference Sponsorships

West Virginia Rural Health Conference Sponsorships

The West Virginia Rural Health Association is excited to host the 30th Annual West Virginia Rural Health Conference from October 19-21, 2022. This year’s event will be a hybrid conference with a live, in-person meeting to be hosted on the campus of the WV School of Osteopathic Medicine in Lewisburg, WV, and a fully accessible virtual platform. This conference is the largest gathering of people who are interested in improving rural health in WV with the overall goal of helping our rural communities adapt, grow, and succeed.

This year we will have four educational tracks including:

  • Clinical
  • Leadership and Policy
  • Innovation
  • Diversity and Inclusion

On the following page, you will find an outline of the opportunities for your organization to sponsor this event.

If you have any questions about sponsorship, please feel free to reach out to rich@wvrha.org or via phone at (304) 435-7491.

Sponsorship Opportunities

Premier Sponsor | $10,000

  • Full page ad in conference program
  • Large Signage at In-Person Event
  • Access to virtual exhibitor booth
  • 1 vendor table at in-person conference
  • 5 In-person Conference Registrations
  • 5 Virtual Conference Registrations
  • Conference attendee list after the event
  • Opportunity to include promotional materials in registration welcome bag
  • Invitation to reception prior to the event
  • Acknowledgement as Premier Sponsor at all Plenary Sessions, Keynote Luncheon, and Evening Reception

Platinum Sponsor | $7,500

  • Full page ad in conference program
  • Large Signage at In-Person Event
  • Access to virtual exhibitor booth
  • 1 vendor table at in-person conference
  • 4 In-person Conference Registrations
  • 4 Virtual Conference Registrations
  • Conference attendee list after the event
  • Opportunity to include promotional materials in registration welcome bag
  • Invitation to reception prior to the event
  • Acknowledgement as Platinum Sponsor at Keynote Luncheon and each Plenary Session

Gold Sponsor | $5,000

  • Full page ad in conference program
  • Medium Signage at In-person Event
  • Access to virtual exhibitor booth
  • 1 vendor table at in-person conference
  • 5 Conference Registrations (in-person or virtual)
  • Conference attendee list after the event

Silver Sponsor | $3,000

  • Half page ad in conference program
  • Medium Signage at In-person Event
  • Access to virtual exhibitor booth
  • 1 vendor table at in-person conference
  • 4 Conference Registrations (in-person or virtual)
  • Conference attendee list after the event

Bronze Sponsor | $1,500

  • Quarter page ad in conference program
  • Small Signage at In-person Event
  • Access to virtual exhibitor booth
  • 1 vendor table at in-person conference
  • 3 Conference Registrations (in-person or virtual)
  • Conference attendee list after the event

Conference Program Ad Sponsors

  • Quarter Page (1/4) Ad—$400
  • Half Page (1/2) Ad—$800
  • Full Page Ad—$1,200

*Sponsors who purchase only Conference Program Ads do not receive any complimentary conference registrations or vendor table set-up.

Exhibitor Opportunities

Exhibitor Package $750

  • 6-foot draped table/space with one chair
  • One exhibitor registration with access to all conference plenary sessions. Access to concurrent sessions will be permitted as space allows.
  • Business or organization listing in the conference program

 

Exhibitor Instructions

Conference exhibitors may pick up exhibitor packages at the Conference Registration Desk. Exhibitor set-up starts on Tuesday, October 18th at noon. Exhibits and registration open to conference attendees at 8:00 am on Wednesday, October 19th and will be open during all conference hours. Exhibit break down must be completed no later than 1:00 pm on Friday, October 21st. If your organization requires materials to be shipped to the venue, please contact Rich Sutphin (rich@wvrha.org) for arrangements.

The Fine Print

Confirmation, Ad Copy, and Virtual Booth

The billing contact representative listed on the registration form will receive an electronic confirmation when your registration has been processed. For Conference Program Ad copy, please provide finished, ready to print graphics in 300 dpi or higher in one of the following formats: .jpg, .tiff, or .png. The ad dimensions are outlined below. Ads must be received no later than September 23, 2022 at 4:00 pm.

Sponsorships that include virtual exhibitor booths, you will receive information from the virtual conference team in advance of the conference with instructions on how to build a virtual exhibit booth within the platform.

If your sponsorship includes complimentary registrations, the billing contact representative will receive a spreadsheet to complete upon confirmation of the sponsorship. Registration spreadsheet must be returned by September 30, 2022.

Payments and Cancellation

Sponsor and exhibitor applications must be completed and submitted along with payment for processing prior to the conference. Payments may be made via check or credit/debit card. See application form for more details.

Cancellation of exhibitor space or sponsorship must be received by WVRHA no later than September 15, 2022 to receive a full refund. Refunds will not be made for cancellations received after September 15, 2022.

 

If paying by check, please mail to:

WVRHA

P.O. Box 908 Barboursville, WV 25504

Exhibitor & Sponsor Registration

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