We are currently fully committed for exhibitor spaces at the WV Rural Health Conference. We are utilizing a waitlist in the case of any cancellations. To join the waitlist, email info@wvrha.org and use the subject “Conference Exhibitor Waitlist Request”. If spaces become available, we will contact the waitlist on a first-come, first-served basis. Please note that being on the waitlist does not guarantee that you will be selected to receive an exhibitor space.
Please note that additional opportunities to sponsor meals, breaks, and other activities are still open.
Sponsorships are sold out!
*Note: the exhibitor package does not include the conference attendee list. Exhibitors may purchase the conference registration list for an additional $300.00.
A limited number of exhibitor booths are available to 501(c)3 charitable non-profit organizations based in WV at a discounted rate of $500.00. These are on a first-come, first-served basis. If your organization is eligible* and would like to reserve one of these discounted exhibitor booths, please email the following to info@wvrha.org:
*Note eligible organizations must be registered with the WV Secretary of State as a 501(c)3 charitable non-profit organization.
Exhibitor opportunities are sold out!
The billing contact representative listed on the registration form will receive an electronic confirmation when your registration has been processed. For Digital Conference Program Ad copy, please provide finished, ready to publish graphics in 300 dpi or higher in one of the following formats: .JPG, JPEG, or PNG form ONLY! Please do not send a PDF. The ad dimensions are outlined below. Ads must be received no later than October 13, 2024, at 4:00 pm. This deadline is firm!
All logos must be submitted both in classic and transparent forms and be no more than 600×400 px (pixels) in high-resolution in a .JPG or .PNG format. Logos must be received no later than October 13, 2024, at 4:00 pm.
If your sponsorship includes complimentary registrations, the billing contact representative will receive a spreadsheet to complete upon confirmation of sponsorship. The registration spreadsheet must be returned by October 20, 2024, to kim@wvrha.org.
Logos and ads must be emailed to lora@wvrha.org by the October 13th deadline. While we will try to accommodate late submissions, there is no guarantee that logos or ads received after October 13th will be published.
Please send push notification information to our Marketing Department at lora@wvrha.org in Word form – along with any ads or logos you may be sending no later than October 13th, 2024, by 4:00pm. You must include a short title for your push notification, and the message may contain no more than 100 characters in total. We will strategically place this notification to a specific time and attach a link to your sponsor or vendor info on the conference website.
Sponsor and exhibitor applications must be completed and submitted along with payment for processing prior to the conference. Payments may be made via check or credit/debit card. See registration form for more details.
Cancellation of exhibitor space or sponsorship must be received by WVRHA no later than October 13, 2024 to receive a full refund minus a $50.00 processing fee.
Refunds will not be made for cancellations received after October 13, 2024.
